CHOOSING A MACHINE
What a Commercial Embroidery Machine Quote Should Include
Quick Answer
Compare the purchase price with the full cost of getting the machine into production. Include delivery, site preparation, accessories, software, training, labor, maintenance and downtime. Calculate payback from your own orders and costs.
Purchase and landed cost
Ask for the machine price and delivery scope separately. Include freight, duties and other destination costs that apply to the buyer's actual shipment.
Include labor, hooping, changeovers, rejected work, downtime and support costs in the calculation. Compare the same destination, configuration, service scope and period. Use the buyer's own costs, demand and accepted output for any payback estimate.
- Compare the same delivered configuration
- Separate included items, options and buyer supplied work
- Keep return assumptions owned by the buyer
Site and installation
Include site preparation, access, electrical work and installation that the quote does not cover. Have qualified personnel assess the relevant work.
Use dimensions, weight, power and installation instructions from the matching model documents. Keep missing information open until confirmed. The delivery plan should identify who prepares the site, who installs the machine and which costs or conditions depend on the destination.
- Map the delivery and working area
- Confirm power and environment from the exact model document
- Assign site, installation and support responsibilities
Accessories, software and training
Separate required accessories, software licenses and training from optional purchases. Confirm what is included, charged once or charged again later.
Include labor, hooping, changeovers, rejected work, downtime and support costs in the calculation. Compare the same destination, configuration, service scope and period. Use the buyer's own costs, demand and accepted output for any payback estimate.
- Separate included and paid accessories
- Confirm software licenses and ongoing charges
- Record the training scope and cost
Labor, maintenance and spare parts
Estimate labor, planned maintenance and spare parts from the intended workload. Confirm service conditions instead of using one general maintenance cost.
Include labor, hooping, changeovers, rejected work, downtime and support costs in the calculation. Compare the same destination, configuration, service scope and period. Use the buyer's own costs, demand and accepted output for any payback estimate.
- Compare the same delivered configuration
- Separate included items, options and buyer supplied work
- Keep return assumptions owned by the buyer
Downtime and rework
Allow for stops, rejected work and rework in the cost calculation. Use measured data or clearly identified assumptions, not promised uninterrupted output.
Include labor, hooping, changeovers, rejected work, downtime and support costs in the calculation. Compare the same destination, configuration, service scope and period. Use the buyer's own costs, demand and accepted output for any payback estimate.
- Compare the same delivered configuration
- Separate included items, options and buyer supplied work
- Keep return assumptions owned by the buyer
Your Investment Calculation
Calculate cash needs and possible payback from actual prices, orders and accepted output. Test how lower demand or longer downtime changes the result.
Include labor, hooping, changeovers, rejected work, downtime and support costs in the calculation. Compare the same destination, configuration, service scope and period. Use the buyer's own costs, demand and accepted output for any payback estimate.
- Compare the same delivered configuration
- Separate included items, options and buyer supplied work
- Keep return assumptions owned by the buyer
Frequently asked questions
What should I check before treating the quote as the full cost?
Record the quoted model and version, included equipment, software, freight and installation scope. Check training, warranty, parts and exclusions in writing before treating the price as the full cost.
What makes two machine quotations comparable?
Both quotations need the same destination, model and revision, included equipment, options, controller, delivery scope, installation, training, documents, warranty wording, parts treatment and exclusions.