CHOOSING A MACHINE
Commercial Embroidery Machine RFQ Checklist
Quick Answer
Prepare your products, materials, design sizes, colors, batch sizes and changeovers before requesting quotes. Include site conditions, destination and required support. Compare what each quote includes and excludes.
Company and production context
Describe the business and recurring production tasks. State whether work is mixed custom orders, repeat batches or both.
Put unresolved configuration, delivery, installation, training, warranty and support requirements in the written inquiry or acceptance record. A total price or general claim does not settle missing conditions. Compare offers only after the important differences are clear.
- Describe the production requirement
- Compare the same written scope
- Keep exclusions and unresolved items visible
Product and design data
Provide actual products, materials, design sizes, colors and difficult embroidery positions. Samples show access needs more clearly than product names alone.
Put unresolved configuration, delivery, installation, training, warranty and support requirements in the written inquiry or acceptance record. A total price or general claim does not settle missing conditions. Compare offers only after the important differences are clear.
- Describe the production requirement
- Compare the same written scope
- Keep exclusions and unresolved items visible
Volume and changeovers
List regular batches, peak periods, repeat quantities and changeover patterns. Separate temporary peaks from sustained demand.
Keep unanswered requirements visible. Choose the next useful check, such as measuring the product, timing the complete job, requesting matching documents or reviewing a representative sample. Confirm important written conditions before making the decision.
- Measure a complete job cycle
- Separate machine and workflow constraints
- Compare expansion scenarios under the same assumptions
Site and utility conditions
Provide site access and layout, then confirm electrical requirements from the exact model documents. Keep unknown conditions visible.
Use dimensions, weight, power and installation instructions from the matching model documents. Keep missing information open until confirmed. The delivery plan should identify who prepares the site, who installs the machine and which costs or conditions depend on the destination.
- Map the delivery and working area
- Confirm power and environment from the exact model document
- Assign site, installation and support responsibilities
Delivery, installation and support
State the destination and ask who handles delivery, unloading, installation and training. Confirm support scope, regional limits and exclusions in writing.
Use dimensions, weight, power and installation instructions from the matching model documents. Keep missing information open until confirmed. The delivery plan should identify who prepares the site, who installs the machine and which costs or conditions depend on the destination.
- Map the delivery and working area
- Confirm power and environment from the exact model document
- Assign site, installation and support responsibilities
Quote comparison checklist
Compare quotes with the same model revision, equipment and delivery scope. Identify options, buyer supplied work and unresolved conditions before approval.
Request the exact model and revision, included equipment, options, controller, usable field, product setup and matching documents. Confirm delivery, training, warranty and exclusions in writing. Clarify missing items before comparing prices as if the scopes were equal.
- Describe the recurring production task
- Request an itemized configuration and service scope
- Put every unresolved condition in the written inquiry
Frequently asked questions
What makes two machine quotations comparable?
Compare requests using the same model and version, destination, included equipment, options, delivery, installation, training and written warranty. List exclusions so quoted prices cover the same scope.
What should I share with FUJA?
Send your products, materials, design sizes and colors, regular and peak batches, site needs and destination. Include timing, budget and service questions that need a written answer.